K12 Gallery & TEJAS inspire people of all ages to imagine, learn and create art in a unique and encouraging environment. Founded in 1993 by elementary teacher, Jerri Stanard this 35,900 square foot Art Center provides visual arts programming to over 30,000 people each year from a 9 county region surrounding Dayton, Ohio. Serving a diverse population, K12 Gallery & TEJAS educates at-risk teens, juveniles on probation, women survivors of violence, prisoners, urban elementary and high school students through beginner to advanced arts classes in a variety of medium. They are a Regional Center for the Scholastic Art Awards, the oldest program in the country that recognizes students for their accomplishments in visual arts. Ongoing exhibitions showcase the local talent of youth and adults. Professional artists are able to rent studio space and teach classes in painting, pottery, photography, sculpture, wood, cement art, glass mosaic and more! Our vision is to become the Premier Center for Art Education and Exhibition in the Miami Valley.
We currently have no system to track the number of visits to our center with detailed information. Information on classes attended, frequency, age of customer, zip code and other demographics would allow us to observe trends and report annual finders to our funders who request this information. Currently, program managers pour over registration papers to compile this information by hand. As you can imagine, in serving 30,000 people, this is quite tedious and extremely time-consuming for a staff with 4 full time employees.
A usable database application would allow us to better communicate with our constituents and market programming by age and skill level. In addition, adding volunteers to the database will provide a cost-savings in overall operations as we recruit, train and utilize volunteers to serve as staff support, event coordinators, IT, marketing and fundraising support. The database application will also allow for historical tracking of individual gifts of both time and treasure which will assist upcoming capital campaigns for building improvements. With a staff of three full-time employees, we do not have the resources or expertise to create a user-friendly database application. What is currently done manually such as counting numbers served via paper registrations would be replaced with an automated process. No other resources exist to complete this project.